Here are the three things you’ll want to articulate:
- Desired outcome: What is the outcome to be accomplished in the scope of this delegation plan? Create a picture of what you want the outcome to be.
- Current situation: Determine the reality of the current situation. Where are you today? Make a thorough estimate of the situation, both internally and externally, to obtain a clear understanding of the factors that might help or hinder their efforts and enable them to set realistic goals.
- Goals: Define and set the goals. These realistic goals are check points that create mutual expectations forming the basis for most important management decisions. Without goals, people will be task-oriented rather than results-oriented. Give careful attention to setting realistic, reasonable, challenging, and attainable goals. These are separated into bite-sized pieces, which may be assigned to individuals in line with the particular skills and abilities needed to achieve them. This makes these goals less formidable and brings them down to a level where they may be more readily accomplished. They know that achieving day-to-day goals contributes appropriately toward achieving intermediate and long-range goals.
Take the time to plan the delegation before you do it. If you’ll do this, you’ll help your organization become dramatically more efficient in the long-run.